After you join, the role of host can be reassigned to you. This is typically not a problem if you are trying to prevent unwanted/uninvited participants from hijacking a meeting.
When that person joins a meeting before you, the meeting will start and they will be made the host. It is still possible for a meeting to start without you (the host) even with Join Before Host disabled if you have given someone Scheduling Privilege, which allows them to schedule meetings on your behalf. The Join Before Host option can be convenient for allowing others to continue with a meeting if you are not available to start the meeting, but with this option enabled, the first person who joins the meeting will automatically be made the host and will have full control over the meeting. Consider assigning an Alternative Host instead. See Zoom's Join Before Host help page for more information. If you are scheduling a meeting where sensitive information will be discussed, leave Enable Join Before Host (found in the Meeting Options section while scheduling a meeting) turned OFF. If you want more security for meetings with sensitive information, delete the password from the invitation and send it via text directly to a participant’s phone.
The password will be included in your invitation.
(Make your password at least eight characters long and use at least three of the following types of characters: lowercase letters, uppercase letters, numbers, symbols.) Participants will be asked for this password in order to join your meeting. While scheduling a meeting, under Meeting Options check Require Meeting Password, then create a strong password. While this may not always be an option, for sensitive meetings it is highly recommended. Set a strong password for all meetings and webinars. Moderators should scroll down the list of video users as the meeting is in progress so they are aware of any disruptive activity. This is good because they may not be seen by most participants, but it is potentially problematic if others see the disruption before the moderator can remove the user. In a large meeting with many participants, disruptive video participants may be near the bottom of the row of video users. Be sure the moderator is familiar with procedures for removing disruptive participants and for locking the room to prevent their return.Ī moderator should be watchful for guests who are using their video camera and microphones. To avoid disruption, here are a few simple ways to help control your meeting room.Īlways Appoint a Moderator in Large Meetingsĭesignate a moderator to watch the participants panel closely and to monitor chat, video and audio. This is a problem other university campuses have reported, as well. Recently there have been incidents involving unwanted and disruptive video participants in university Zoom meetings.
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